Every part of the week, in one place.
Five things change the day your sales start arriving, and they fall into three parts of the job: running the route, knowing the money, and growing the business.
Five upgrades to how the business runs.
[ What Changes ]The machines are stocked, with the right things in them
A count per machine in one app, the warehouse count in another, and the van list built from both.
A crate per machine built from what actually sold there, carrying forward whatever you meant to bring and didn’t. Slots measured against real movement, so a facing that runs dry between visits gets named.
You know what each machine and location earns
Sales per machine, with card fees, product cost, the monthly machine fee and the property’s share each tracked separately.
A full profit and loss per location, per month, ending in what was actually left.
You know what arrived and what is still owed
Partially paid orders and refunds carried as two separate numbers.
Unpaid amounts and collections tracked by month, and the property’s share calculated on cash collected rather than cash owed.
The properties are paid and kept informed
A statement built by hand for each property, in a format that changes month to month.
Statements from tiered, flat, fixed or manual schedules, and a report published to each property on a portal carrying your brand.
The filings are done and the route is growing
A tax spreadsheet assembled by hand each period, and referrals followed up when there is time.
The sales tax report prepared by city with the outstanding periods tracked, and introductions captured from the portal your property partner is already in.
Know what to load before the van leaves.
[ Run The Route ]A crate is built from what sold at that machine since you were last there, so it is already a shopping list rather than a report. What it also does is remember: a line that went out short last time is added to this one, because the units you meant to bring and didn’t are the ones that go missing.
5 units on 2 lines went out short last time. They are already counted into this crate.
Illustrative figures.
The numbers say when to go.
Every order carries the hour and the day it happened, so the machines tell you their own rhythm: which day carries the week, which hours empty a shelf, and which product is doing it. The line under the chart is written by the software, and it ends with what to do about it.
The same data answers the questions that decide where the next machine goes. Every location side by side on sales, net revenue and what was left. Each product’s trend by month, its week, and how it performs at one location against another. And how many days of stock a facing is actually holding, so a machine that runs dry between visits says so before you drive there.
Sales are not the same as profit.
[ Know The Money ]When only part of a payment is captured, the order is recorded as partly collected rather than as a clean sale. You get the outstanding amount by month and by location, and the property’s share is calculated on cash collected, not cash owed.
Sales tax, the percentage card fee, the fixed fee on every swipe, refunds, product cost, the machine’s monthly fee and the property’s share all come off too — per location, per month, ending in what was actually left.
$208.45 is still outstanding, tracked by month and by location
$20.84 stays with you, at a 10% share, because the calculation follows the cash. Every month, at every location.
Illustrative figures.
The tax spreadsheet is already built. You just have to file it.
Podtega prepares the Excel report from your own sales, split by city, and tracks which filing periods are still outstanding.
Podtega prepares the report. You review it and file it.
The next location is usually one building away.
[ Grow The Business ]Happy property partners introduce other buildings when there is an easy way to do it. Podtega puts that inside the portal they already use, tracks where each introduction got to, maps the buildings still open to you, and turns a proposal into a link that tells you when it was opened.
Your name on the report. Your domain on the portal.
Every property partner gets a login to a portal with your branding, where their monthly report, their profit-share statement and their documents live. They can reply on a report, and the reply comes back to you as something to answer.
The same statement format every month, archived where both of you can find it.
All of it, from your first machine.
Operations is $39.99 a month for up to 10 machines. Business is $69.99, with 50 included and the reporting, portal and growth tools.
Business is free for 30 days on one machine — no payment card, and the AI features stay off until a plan starts. After that a card starts it at $69.99 a month, or it cancels on its own. Cancel any time.